- Record any document submitted for recording, as long as it meets essential requirements.
- Records and/or Files the following types of documents: Deeds, Mortgages, Assignments, Releases, Affidavits, various types of Liens, Uniform Commercial Code documents, various types of Corporation and Business documents, Subdivision Plats and Condominiums, Military Discharges, various Court documents, and all other Miscellaneous documents.
- Provide copies of any document that is recorded, including certification, upon request.
Essential Recording Requirements
- Notarization or Acknowledgement – Most documents must be notarized or acknowledged to be recorded. Notary must include County of Residence, Commission Expiration Date, and Notary Seal.
- Legibility of Names – All signatures must be printed or typed beneath them exactly as signed.
- Name of Person Preparing Document – Documents notarized, executed, or acknowledged in the State of Indiana, must have a Prepared By Statement at the conclusion of the document, including the preparer’s name, which can be printed.
- Transfer of Documents for Taxation – All documents purported to convey title, transfer title, or change title, must have the endorsement of the Auditor’s Office prior to recording.
- Social Security Numbers on Documents – Beginning January 1, 2006, it is illegal to present for recording a document that contains a Social Security Number, unless the Social Security Number is required to be on the document by Federal or State statute. At this time the only documents that require a Social Security Number are DD-214’s (military discharge papers), Federal Tax Lien documents, and Death Certificates.
Beginning July 1, 2006, every document acknowledged, executed, or notarized in the State of Indiana, must have the following Affirmation statement at the conclusion of the document, at the point of Preparer By:
I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law.
This Affirmation Statement must be followed by an individual’s name that can be hand written or typed. If it is a signature, it is required that the name be printed underneath the signature.
- All documents must have a CLEAR two (2) inch margin at the top and bottom of the first and the last page, and CLEAR one-half (1/2) inch margins everywhere else.
Regular documents are to be no smaller than 8½ by 11 inches and no larger than 8½ by 14 inches. Anything over that will be charged as an oversized document. Plats, Surveys, and Horizontal Properties are to be 18 by 24 inches, no more, no less.
INDIANA COUNTY RECORDER'S
July 1, 2017)
|Mortgages & Subordinate Mortgages, including re-records
|Deeds and all other instruments, including re-records
|Each additional page (18”x24”)
|Mechanic’s Lien (including one mail out)
|Each additional mail out
UCC Fixture Filing, Continuation, Amendment or Assignment
2 pages or less
||3 pages or more
||UCC-11 Information Request, per debtor name
||Each additional name
|Copies 11” x 17” or smaller, per page
|Copies larger than 11” x 17”, per page
|Certification of Document
Make Checks Payable To: Elkhart County Recorder
There will be a $20.00 Returned Check Fee to the Elkhart County Treasurer on any returned check, no matter what the reason. All fees for the Elkhart County Recorder’s Office are set by state statute and cannot be waived, increased or decreased.
Real Estate Searches
- For liability reasons, this office does not conduct real estate searches. Please contact an abstractor, a title company, or visit our office to view our records.
- For liability reasons, this office does not give out recording information over the phone. Please use the Recorded Documents – Guest Browse link at the top of this page, contact an abstractor, a title company, or visit our office to view our records.
Miscellaneous Document & Recording Notes
Blanket assignments and releases are not accepted. Each assignment or release must be an individual document. The original document will always be returned after progressing through the archival process. Self Addressed Stamped Envelopes are required for document returns.
Beginning July 1, 2001, all financing statements that deal with personal property are to be filed with the Indiana Secretary of States Office. Failure to file in the appropriate office may affect the perfection of the filing.
Effective May 15, 2007, in response to the ongoing identity theft crisis, a Military Discharge Document (DD-214) is considered by Indiana State Statute to be a confidential document. According to Indiana Code 10-17-2-4, only specific persons and/or entities are allowed to view and obtain copies of these documents after providing photographic identification. The list is very specific and set out within the statute. In order to comply with this statute, you will be asked to provide photo ID. If you have any questions, please ask for the Recorder or the First Deputy.
The Recorder’s Office is required by law to furnish copies and certified copies of any recorded document upon request. The Indiana Statutes also instruct us to refuse to record illegible documents which will not be able to provide a clear reproduction after filming and/or digitally imaging. Unfortunately, filming and/or digitally imaging cannot make a poor quality document better, it stays the same, or in some cases, get worse.
The following qualities are not good for reproduction:
- Too Light –
after filming and/or imaging, a portion of the document may disappear from
- Too Dark – after
filming and/or imaging, a portion of the document may be obscured from view.
- Blurry – after
filming and/or imaging, a portion of the document may become too degraded to
read and reproduce.
Letters – after filming and/or imaging, the ‘bleeding’ could obscure
surrounding portions of the document rendering it unreadable.
- Words and Letter
Overlapping Others – after filming and/or imaging, overlapping words and letter
obscure each other from view.
- Parts of Words,
Letters, or Paragraphs Missing – after filming and/or scanning, these missing
parts do not ‘magically’ reappear. They
are gone and no one will ever know what was printed there.
- Streaks or
Shadings Over the Page – after filming and/or imaging,
these streaks and shading could obscure from view a portion of the document.
- Print too Small – State statute requires a minimum of 10 point
type. Type smaller than this makes the
document very difficult to read, and nearly impossible to produce a clean,
crisp reproduction after filming and/or scanning.
- Document is a
Copy – Original signatures are required on a document.
- Document is a
copy of a copy of a copy of a copy etc. – With each successive copy, the
document becomes less clean and crisp, resulting in a poor image after filming
- Document is a
fax copy with original signatures – Yes, the document has original signatures
as required, but in faxing the document, the quality of the rest of the
document is decreased to a point that it will not produce a clean, crisp
reproduction after filming and/or imaging.
- Form Does Not
Conform to Format Statutes – While we cannot wholly reject a document for this
reason, by making sure that the document meets the formatting standard set out
in the statutes, a clean and crisp reproduction is possible after it has been
filmed and/or imaged.